Deadlines & Forms Checklist
Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.
Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build on your stand or during speaker sessions.
| 01.08.2025 | My Easyfairs web shop for orders will be live from Tuesday 22nd April . All exhibitors will be informed of its opening via email communication. Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by Friday 1 August as orders after this date are subject to a 25% late surcharge and graphics / floor coverings may not be accepted. Stand orders early bird deadline Friday 1 August. | *Subject to surcharge and availability past deadline date |
| 01.08.2025 | All entries must be received by this date for inclusion in the printed guide. Basic entry is included, click here to submit your company profile To upgrade, email: team@ukmetalsexpo.com | Compulsory |
| 13.08.2025 | Health & safety form | Compulsory |
| 13.08.2025 | Risk assessment form | Compulsory |
| 13.08.2025 | Fascia nameboard form | Compulsory *For shell scheme stands only |
| 13.08.2025 | Grid plan (PDF download) Please download and return to webshop_ukmetals@easyfairs.com. If you would like to know how to correctly complete a grid plan. Download our Grid plan FAQ. | Compulsory *For all exhibitors who have placed orders for electrics, spotlights or shell extras |
| 13.08.2025 | Space Only Submission Please note any submission sent after Wednesday 13 August may not be approved in time and given permission to build. Required for form completion – Detailed stand plans including all measurements & dimensions / stand builders public liability insurance / space only build risk assessment / space only build method statement / type of flooring / space only health & safety declaration / construction phase plan, please upload via UK Metals Expo 2025 – Stand Plan Submission. | Compulsory *For Space Only exhibitors or contractors building their own stand at the show |
| 29.08.2025 | My Easyfairs web shop closes for stand orders. Any orders past this date will be need to be made onsite, subject to onsite surcharges and may not be possible. | *Subject to surcharge and availability past deadline date |
| 29.08.2025 | Lifting, Storage & Freight Orders Please note any orders after this point will be subject to a late surcharge. Email: carla.cook@dsv.com | *Subject to availability & surcharge past deadline date |
| ASAP | Site Rules & Emergency Procedures Please ensure all exhibitors and contractors attending site have read these documents prior to arrival. Access will not be permitted unless completed. | Compulsory *For all exhibitors and contractors |